Handy Tips For Making a Website Compliant To GDPR Regulations
Handy Tips For Making a Website GDPR Compliant :
The deadline for implementing the GDPR regulations is already here and it greatly raises standards to be met by all economic industries that handle personal data (to comply with the EU). If you still haven’t effected the necessary GDPR compliant changes, you’re getting late.
So what is GDPR?
General Data protection regulation (GDPR) is a newly formulated set of laws by the EU to ensure that any personal data remains secure and is not used for any other purpose other than the specified one. It’s a law that will affect any and all businesses that in any way collect personal data from its users. For such firms, GDPR will set up a list of additional rules that will go a long way in affecting the data management processes including data collection process, data storage, documentation, assessment of possible personal data breaches and more.
The main purpose for being GDPR compliant is enhancing security of EU citizens; particularly when their personal data is collected and used. It demands that any online industry that handles such data should seek the owner’s consent to transfer the data elsewhere or to even use it for advertising. It further demands that all personal data should be automatically deleted from the system whenever it’s retention is no longer required by the law.
Measures of Complying With GDPR Regulations
With the set of new rules that have fallen into place, economic entities have a lot to do in order to protect themselves from the multimillion euro fines that are liable to any industry that doesn’t comply with the law.
Ensure Effective data protection measures
A chief principle for being GDPR compliant is that entities should process personal data safely by applying the ideal organisational and technical measures. To achieve this, you may have to consider carrying out risk analysis, and applying the right technical measures to ensure that your users data is safely stored. Some of the sufficient measures that are commonly used include the following:
Make use of CMS and ensure it provides maximum data protection
Ensure that data transfer is protected using a safe SSL connection
Apply control measures for Data Access
Implement control measures for website management practices
Provide opt-in options
It’s important to give your users a chance to accept or reject web based actions such as: agreeing to receive newsletters periodically, accepting your terms and conditions and any other actions that maybe legally binding. This can be easily achieved by providing opt-ins and keeping a record of the user agreement for future reference.
Following the new GDPR compliant rules, every individual web based data collection act has to be clearly marked and authority sought from the users. Most of the registration forms usually have a terms and conditions checkbox where by clicking on it, the user’s are automatically signed up for the newsletter. Such acts will be considered illegal as from 25th May once the GDPR is officially launched.
The users will have to check on different check boxes for different actions like say one for accepting the entity’s terms and conditions and a separate check box if they choose to sign up for newsletters.
Should the data provided be subject to be passed on to a third party or subcontracted individuals for further processing, the user has to be informed to give permission. This often happens in data collection where statistics are sent to a third party to analyze and formulate a report.
Creating Data forms
When it comes to collecting user’s information, it is important for you to keep these two key things in mind:
Ensure you only gather minimum data that is extremely useful for the website.
Be sincere with your web users about the personal data you are interested in, reasons for collection and the exact purpose for the details provided.
After deciding the necessary personal data that you need from your users, you can now create data forms with only the relevant fields covered. In case you will not need to call your users, do not include the phone number field in the field. Even in instances where you may occasionally need a phone number, it’s more prudent opting for the electronic communication means. Good thing, it provides details for future reference and it’s even more formal.
The website’s administrator
The personal data that is to be collected
Reasons or purpose of the data collected
The parties with whom the information is to be shared.
Deletion of personal information after a reasonable time duration
According to the GDPR, a user has a right to demand deletion of any information that may have been stored of them after the purpose for which it was collected has been completed. This includes getting rid of any data that are no longer relevant to the site. This does not only include personal data but also any other details of an individual or organization that may be contained in a site.
For instance, if a user happens to have posted something on the website including files, posts or links and no longer want that information to continue featuring on a website, the administrator should remove all such details upon request.
The measures you choose to apply in compliance with GDPR compliant Regulations should ensure you maintain confidentiality, high level of integrity and that you can quickly restore access to personal details timely in the event of a technical incident. You also need to make sure that you have the most appropriate processes to assess if your measures are effective enough as well as undertake any improvement measures when need be.
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